Newsletter dated 23.09.2024

We have exciting new product updates and important information about the key figures from your day and monthly planner for you!

Product Updates

This time, we have a useful new feature that makes your workday even more efficient. This feature is relevant for Nesto customers who send payroll data to their tax advisor via DATEV.

From now on, you can filter by Vertragsverhältnis (contract type) and Vertragsart (employee type) in the export function for working hours for DATEV LODAS as well as Payroll and Salary. This makes it possible to run separate payroll runs for different employee groups such as management and crew. This saves you time and provides better clarity!

Product Information

Produktivität (Productivity)

You can find this key figure in both the day and monthly planner.

Produktivität is calculated by dividing Umsatz (sales) by the hours worked at operational stations (excluding vacation and sick leave hours).

Example:

Suppose a café achieved Umsatz of 2800 euros on a working day. A total of 40 hours were worked that day (vacation and sick leave hours are not considered).
Produktivität is calculated as follows:

Produktivität = Umsatz / gearbeitete Stunden (worked hours)

Produktivität = 2800 euros / 40 hours = 70 euros per hour

This means that on average, 70 euros in Umsatz were generated for every hour worked.

When hovering over the key figure 'Produktivität' in the monthly planner, the optimal Produktivität is also displayed in the black box. This is derived from the Umsatz forecast and the number of employees needed for the respective Umsatz corridor as stored in the MEO.

In the screenshot above, Nesto calculated an optimal Produktivität of €82.90. On 16.09, however, the planned Produktivität was only €67.10, which corresponds to a deviation of over 19% — hence the red marking of the key figure.

If the deviation is up to 5%, the number remains green; between 5% and 10%, it turns orange; and for deviations above that, it turns red. This color coding allows you to immediately see where action is needed.

Personalkostenquote (Personnel Cost Ratio)

The Personalkostenquote is calculated by dividing the total Personalkosten (labor costs) by Umsatz and multiplying the result by 100%. This key figure shows the share of labor costs in sales. It is available in both the day and monthly planner.

Imagine a café has Personalkosten of 50 euros in one hour (including costs for managers and absences as well as estimated ancillary wage costs) and achieves Umsatz of 200 euros in that hour. The Personalkostenquote is calculated as follows:

Personalkostenquote = (Personalkosten / Umsatz) × 100%

Personalkostenquote = (50 euros / 200 euros) × 100% = 25%

This means that 25% of Umsatz in that hour was spent on Personalkosten.

In this screenshot, you can see that the Personalkostenquote in our example is 18.19%, while the planned Personalkosten amount to €1,379.39.

Another interesting piece of information in the monthly planner is Nesto’s forecast of how many working hours are expected for the respective day, compared with the actually scheduled hours. The next screenshot shows that in our example there was both an overstaffing of 27.5 hours and understaffing of 6 hours.

To perform a more detailed analysis, you can switch directly from the monthly planner to the day planner by simply clicking on the respective date. In the day planner, the table clearly shows in which hour there was over- or understaffing.

We hope this explanation helps you better understand Produktivität and Personalkostenquote and makes your management even more efficient. If you have any questions or need further support, we are always happy to assist you!