Employee archive
The employee archive is a structured and organized collection of information, documents, and data related to former employees of a company. Typically, various information about the employees is stored in an employee archive to fulfill legal, organizational, or historical purposes. The exact contents may vary depending on company policies and legal requirements.
Typical elements that may be included in an employee archive are:
Personnel files: These may contain information such as employment contracts, certificates, performance evaluations, and other documents created during the employees’ period of employment.
Correspondence: Email communication, written correspondence, and other communications with employees can also be archived.
Salary and payroll information: Documents related to payroll, tax information, and other financial transactions may be part of the employee archive.
Training and development records: Information about employees’ participation in training, further education, and professional development.
Termination documents: If applicable, documents related to the end of the employment relationship can also be archived.
The exact structure and management of an employee archive may vary depending on legal requirements and company-specific policies. In many cases, the employee archive serves to fulfill the company’s legal obligations, for example regarding retention periods and data protection regulations.
Archived employees can be sorted by exit date, name, or Personnel number and can be easily reactivated upon rehire.
