Time Tracking Settings

In Nesto, there are various configuration options available. Since these settings have a significant impact on working hours and thus on employees' wages, currently only Nesto staff, in coordination with the restaurant managers, can make these adjustments. The following describes which settings are possible here. If you would like to have these settings applied for your operation, please contact your Nesto representative or Nesto support. We can then configure this for you accordingly.

Clock-in and Clock-out Settings

There are four different scenarios for which Nesto offers various clocking options:

1. The employee arrives too early

2. The employee arrives too late

3. The employee leaves too early

4. The employee leaves too late

For all four scenarios, there are 5 different settings:

1. Adjust the clock-in/clock-out time to the planned time in the duty roster

2. Mathematically round up or down to the next quarter, half, or full hour

3. Always round down to the previous quarter, half, or full hour

4. Always round up to the next quarter, half, or full hour

5. Use the original clocking time

If one of the first four options is selected, the system changes the start or end time. This is indicated in the recorded working times by the gray symbol.

Break Modes

At Nesto, we can also configure different settings for breaks. Although you will not see the following view in your account, it serves as a brief overview. The break settings are described in more detail below.

1. No Break Correction

With this setting, no breaks are corrected or automatically clocked. All breaks are accepted without further modifications. Employees can clock their breaks themselves in this case.

2. Automatically Clock Breaks

In this mode, employees are not allowed to clock breaks themselves. The system clocks breaks live during the shift.

Example:

• An employee starts at 10:00. At 16:01, they have reached a net working time of 6 hours and 1 minute. Since in Germany a break is required after a maximum of 6 hours of work, a 30-minute break is clocked into the middle of the previous working time. In Germany, after more than 9 hours of work, a break of at least 45 minutes is required. The break automation calculates when this time is reached considering the already clocked break. In this case, it would calculate that at 19:31 the net working time of 9 hours is exceeded. If the employee is still clocked in at 19:31, an additional 15-minute break is automatically clocked.

3. Correct Breaks After Shift End

Employees are allowed to clock breaks themselves using the break buttons in the time clock app. After the employee has completely clocked out, the already clocked breaks are checked and corrected if necessary.

There are further settings for this option:

→ No Further Settings

The standard mode. Here, after exceeding a certain net working time, the required break time is inserted or existing breaks are extended accordingly.

Examples:

1. An employee clocks a shift from 10:00 to 16:15. The employee does not clock any break. At clock-out time at 16:15, the net working time is 6 hours and 15 minutes. In Germany, a 30-minute break is required after 6 hours of work. In this case, a 30-minute break is clocked into the middle of the shift.

2. An employee clocks a shift from 10:00 to 16:15. The employee clocks a 10-minute break between 13:00 and 13:10. At clock-out time, the net working time is 6 hours and 5 minutes. Therefore, a 30-minute break is required. The employee has already taken 10 minutes of break, so 20 minutes are still missing. The automatic break tries in this case to append the missing break time to the already existing break. Here, the end time of the break is extended from 13:10 to 13:30.

→ Minimal Break Corrections

Here, the system tries to correct the break time as minimally as possible. Examples:

1. An employee clocks a shift from 10:00 to 16:15. The employee does not clock any break. At clock-out time at 16:15, the net working time is 6 hours and 15 minutes. In Germany, a 30-minute break is required after 6 hours of work. Here, not the full 30 minutes are inserted, but only as much break time as needed to reach 6 hours net working time. So, a 15-minute break is inserted.

2. An employee clocks a shift from 10:00 to 16:15. The employee clocks a 10-minute break between 13:00 and 13:10. At clock-out time, the net working time is 6 hours and 5 minutes. Therefore, a 30-minute break is required. The employee has already taken 10 minutes of break, so theoretically 20 minutes are missing. Since this mode tries to insert as little break time as possible, only a 5-minute break is inserted, so that together with the already clocked break, the employee reaches 6 hours net working time.

→ Observe Minimum Break Length

In Germany, a break is generally only considered a rest break if it lasts at least 15 minutes. When this option is active, interruptions shorter than 15 minutes are not included in the calculation of missing break time. Examples:

1. The automation behaves the same as in example 1 under "No Further Settings".

2. An employee clocks a shift from 10:00 to 16:15. The employee clocks a 10-minute break between 13:00 and 13:10. At clock-out time, the net working time is 6 hours and 5 minutes. Therefore, a 30-minute break is required. The employee has already taken 10 minutes of break, but since this break is shorter than 15 minutes, it is not considered in the calculation of missing break time. Thus, a missing break time of 30 minutes results. Since the existing break is too short, it is not extended. Instead, a new 30-minute break is inserted between 13:10 and 16:15.

3. An employee clocks a shift from 10:00 to 16:10. The employee clocks a 10-minute break between 13:00 and 13:10. At clock-out time, the net working time is 6 hours. Therefore, no additional break is required.